Important Information
for Returning Students

WELCOME

As the start of a new academic year approaches, we are delighted to welcome you back onto campus in September to continue your studies as part of the Stranmillis community. Before then, there are a number of questionnaires and forms that you need to complete as returning students. Please keep an eye on your Stranmillis student email account for any updates and bulletins.

INFORMATION REQUIRED

Nobody enjoys filling in multiple forms, but there are a number of important forms and questionnaires that you must complete. We have tried to make this as simple as possible.

 

Timetabling Information for 2022/23

Please note student timetables will be finalised over the summer.  Individual personalised timetables will be made available via the Timetable Portal.   These will be published within a few days of students having fully completed the QSIS registration process.

When personalised timetables have been published, it is very important that you check them on a regular basis as it is possible that amendments/adjustments may still take place.

Finance forms should be completed, signed and returned to Finance Office, Stranmillis University College, Stranmillis Road, Belfast BT9 5DY  by 20 July.

Fees and Finance - all students

You must advise the College about how you will pay for your tuition fees.

All students must complete the ‘Tuition Fees – Finance Declaration’, confirming course details, fee amount and payment method.

Please complete and return the appropriate forms i.e. Tuition Fees – Finance Declaration and Direct Debit Instruction (if applicable) as soon as possible.

Tuition Fees Finance Declaration

Tuition Fees Direct Debit Form

For further information or enquiries on fees and finance please click here or contact the Finance Office on 028 90384266 or 028 90384339

Student Accommodation - students applying for Stran Halls accommodation only

Living in halls can be one of the best and most memorable experiences of your life. Stran Halls offers a unique, affordable student living package; the only halls accommodation that allows you to live within the maximum living away from home maintenance loan. To make the most of your time at university, we would highly recommend staying in Stran Halls.  All accommodation in Stran Halls, which is open to students studying at any university or college, is in single occupancy, catered accommodation with a choice of en-suite or standard rooms. For further information on Stran Halls click here.

An £200 Early Bird discount is available for booking made before 31 May. If, at any stage, Halls are closed due to government advice, the College, as it has done in the past two academic years, will offer students a rent pause from their residential contracts for the period of closure without penalty to ensure that they do not suffer financially.

TO BOOK: Download the Stran Halls Application Pack and complete, sign and return all forms, along with  your deposit, to: Halls Office, Stranmillis University College, Stranmillis Road, Belfast, BT9 5DY

Halls Application Pack

Halls Accommodation Bursary

Stranmillis University College offers a limited number of ‘Halls Accommodation Bursaries’ for eligible students from certain priority groups. To find out more, CLICK HERE.  The Application Form for the bursary can be found using the link below:

https://www.smartsurvey.co.uk/s/HallsBursary2022-2023/

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Registration and Enrolment

Please read the information provided carefully. The Registration and Enrolment Portal for returning students will open this year from the following times:

Masters            8 September 10am

Year 2              10 September 10am

Year 3+           10 September 2pm

The Registration Portal can be accessed by logging into QSIS at the following link: https://qsis.qub.ac.uk/

Please note that in order to login to your Qsis account, you will need your student number and password. This was provided to you during Registration and Enrolment in Year 1. If you cannot remember your password, please call the QUB helpline on 02890 973 223 or use this link to reset it:  http://www.qol.qub.ac.uk/

STRANMILLIS REGISTRATION PORTAL HELPLINE

To assist students during this time there will be a dedicated Stranmillis telephone and email helpline which will be answered at the following times. Please have your student number available when you contact us.

DateOpening TimesContact MethodContact Details
Friday 10 September10.00 - 13.00
14.00 - 15.30
telephone and emailT: 02890 384 263 / E: registry@stran.ac.uk
Saturday 11 September10.00 - 13.00email onlyE: registry@stran.ac.uk
Monday 13 September10.00 - 13.00
14.00 - 15.30
telephone and emailT: 02890 384 263 / E: registry@stran.ac.uk
At all other times you can reach us via registry@stran.ac.uk

To avoid a late registration fine, the College requests all students to complete their registration as soon as possible when the portal opens. Students not registered by the Registration and Enrolment deadline date of Friday 7 Oct 2022 will incur a £50 late registration fine. Fines must be paid to the Finance Office before registration and enrolment can be completed. Late registration may also lead to delays in students receiving their Student Loans Company funding, access to timetables and access to Canvas.

MODULE ENROLMENT

Academic Registry will enrol all students on their compulsory modules, however if you have any optional modules you must self-enrol on them using the Registration Portal. You are advised to read the pathway document which details the optional modules available to you (please go to Stranmillis Student Intranet>Academic programmes>Programme and Placement Information).  Please note some modules may have limited availability and you are advised to enrol as early as possible to avoid disappointment.

If you have any trouble with using the self enrolment on Qsis, the QUB website has an online Qsis demonstration on how to enrol on classes. We would advise you take a look at it before attempting to select any modules (https://upk.qub.ac.uk/ENROLMENT/Publishing%20Content/PlayerPackage/data/toc.html).

MODULE CHANGES

Once enrolment has taken place, module changes are usually only accepted by Registry for up to 2 weeks after the start of teaching.  During this period only, email changes from student to correct errors in registration will be accepted.  Outside this 2 week period module changes can only be made in exceptional circumstances and must be made in consultation with your Advisor of Studies. Please note it is YOUR responsibility to check that you are enrolled on the correct modules and their accuracy needs to be checked in all three portals (Qsis, Timetable, Canvas).

Part-time undergraduate and postgraduate students may not change the modules for which they have been registered without the formal written approval of their Adviser of Studies.  Normally no such changes will be permitted after the second week of the relevant semester, except in extenuating circumstances.  This means that all such changes must take place within a two-week period at the start of the semester which is often well in advance of the module starting. Please check modules carefully in this two-week period to ensure modules are correct. An incorrect enrolment on the student’s record not identified during this two-week period will not entitle the student to a refund after the cut-off date.

If you are taking a temporary withdrawal in 2022/23, please ensure that a signed and approved withdrawal form has been returned to Academic Registry for processing.

ENQUIRY CONTACTS

Finally, in order to receive a prompt response, please direct queries to the email addresses below:

QueryContact
Timetablestimetabling@stran.ac.uk
Canvascanvassupport@stran.ac.uk
Registrationregistry@stran.ac.uk
Student Financestudentfinance@stran.ac.uk